Notice of vacancy – Project and Events Officer

FEPS IS RECRUITING A PROJECT AND EVENTS OFFICER

(8-months potentially renewable fixed-term contract)

Deadline for Applications: Tuesday August 26^th 2025 noon CET

The Foundation for European Progressive Studies (FEPS – www.feps-europe.eu) is currently looking for one Project and Events’ Officer.

The successful candidate is to join the FEPS Team based in Brussels from early October 2025 onwards (cf. selection timetable below).

FEPS is an equal opportunity employer, committed to enhancing fairness and to achieving workplace diversity. We therefore welcome and encourage applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief, or sexual orientation.

About FEPS

The Foundation for European Progressive Studies (FEPS) is the think tank of the progressive political family at EU level. Our mission is to develop innovative research, policy advice, training and debates to inspire and inform socialist and social democratic politics and policies across Europe.

FEPS operates as hub for thinking to facilitate the emergence of progressive answers to the challenges that Europe faces today.

FEPS works in close partnership with its members and partners, forging connections and boosting coherence among stakeholders from the world of politics, academia and civil society at local, regional, national, European and global levels.

Today FEPS benefits from a solid network of 76 member organisations. Among these, 40 are full members, 31 have observer status and 5 are ex-officio members. In addition to this network of organisations that are active in the promotion of progressive values, FEPS also has an extensive network of partners, including renowned universities, scholars, policymakers and activists.

FEPS’ ambition is to undertake intellectual reflection for the benefit of the progressive movement, and to promote the founding principles of the EU – freedom, equality, solidarity, democracy, respect of human rights, fundamental freedoms, human dignity, and the rule of law.

Reporting Line:

FEPS’ Project & Events’ Officer will report daily to the Secretary General or a delegated Director.

Mission of the Role:

The mission of the role Project and Events’ Officer at FEPS is to plan and coordinate the administrative execution of assigned projects’ activities, including scheduling, reporting, document control (ca. 50%), as well as the organization of and logistical support to assigned events (ca. 50%).

Main tasks:

• Support the overall execution of a portfolio of projects (with a primary responsibility in contractual, administrative, logistical and financial matters)
• Participate in the operational design of assigned projects (i.e. individual projects’ operational planning from kick off to closure)
• Insure of ad equation between assigned projects’ implementation and projects’ proposals / activity plans
• Manage changes in assigned projects’ scope, schedule and costs
• Ensure maintenance of projects’ partnership and communication with projects’ partners
• Manage assigned projects’ relationship with related stakeholders (e.g. sister organisations, FEPS broader network of relevant Members and partners)
• Prepare and implement activities such as conferences, workshops and meetings
• Draft reports on assigned projects’ implementation, conferences, workshops and meetings
• Create and maintain comprehensive project documentation
• Monitor and evaluate assigned on-going projects
• Logistically support assigned events (e.g. event planning, hiring and supervision of external service providers, room setup and configuration, catering management, on-site support)
• Ensure effective internal information flows with the communication and financial departments

The ideal candidate will have the following profile:

• A university degree (at least Bachelor) in a field relevant to the position – e.g., European Studies, Management, Social Sciences and Humanities (or equivalent proven working experience)
• A proven knowledge of / interest in European Affairs (i.e., institutions and policies) ideally combined with a proven dedication to the progressive cause
• At least 2 years of experience in project development and international project management, ideally in a position related to European Affairs
• Clear analytical skills and ability to make sound judgments,
• Critical thinking, pragmatic approach, and problem-solving skills
• Experience in reporting on project implementation and thematic issues
• Excellent drafting and reporting skills
• Excellent communication and interpersonal skills
• Self-starter with a capacity for multitasking
• English language (both written and oral) proficiency. Any additional European language is highly desirable and will be considered an asset
• An appetite for dynamic organizations where both individual responsibility and teamwork are prized
• Computer literacy in MS Office tools. Knowledge of any specific project management software will be considered an asset
• Readiness to occasionally travel and exceptionally adapt to flexible working hours

Employment conditions

• The position is to be filled out early October 2025
• The duration of the contract will be 8 months (potentially renewable in the form of an indeterminate contract)
• The starting gross salary will be 3.600 EUR
• The workplace will be Brussels (Belgium)
• Applicants must be able to work and reside in Belgium
• As FEPS is registered in Belgium, the contract will be under Belgian law

Applications’ composition and deadline

Applications are to be done online via the careers’ section of FEPS’ website:

https://feps-europe.eu/recruitment/project-and-events-officer/

by Tuesday the 26^th of August 2025 at noon CET.

Your application is to include:

• A cover letter outlining your motivation (maximum 2 pages)
• A detailed CV (Europass format)
• The name of 2 referees with the related contact details

Applications not respecting the completion and submission instructions will not be considered.

The tentative selection timetable is the following:

• Deadline for submission of complete applications: Tuesday 26.08.2025 noon CET
• Eligibility check and first assessment of written applications
• This will result in a shortlist of no more than 10 candidates who will be invited for the subsequent step
• First round of interviews of candidates & short written test between 01.09.2025 and 05.09.2025
• This will result in a shortlist of no more than 3-4 candidates who will be invited for the subsequent step
• Second interview of shortlisted candidates between 09.09.2025 and 12.09.2025
• Communication of the final results to candidates: by 19.09.2025

During the entire selection procedure, FEPS is absolutely committed to providing equal opportunities for everyone regardless of their background. We value diversity and lived experience, and acknowledge the underrepresentation of people from certain backgrounds. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential. The equal opportunity principle encourages all qualified candidates to apply regardless of their gender, sexual orientation, origins or disabilities.

www.feps-europe.eu